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Utilisation of International Documentation

Introductory report (Panel III) for the Second World Symposium on International Documentation (Brussels, 20-22 June 1980) organized by the United Nations Institute for Training and Research (UNITAR) and the Association of International Libraries (AIL). [UNITAR/AIL/SYM.2/WP.III/Rep]. Published in International Documents for the 80's: their role and use (Unifo Publishers, 1982, in an incomplete version, edited by Th. Dimitrov). An abridged version also appeared as: Societal Learning and the Erosion of Collective Memory: the role of international organizations in combatting global amnesia (Transnational Associations, 36, 2, pp 83-93, bibl.) Version française (Utilisation de la Documentation Internationale, 1980)

A. Introduction

B. Social learning and the world problematique

C. Information usage

  1. User specialization
  2. Usage contexts
  3. Maintenance/shock learning
  4. Innovative learning

D. User limitations: limits to learning

  1. Specialized user
  2. Limits to learning
  3. Integrative comprehension

E. Fragmentation and erosion of collective memory

  1. Nature of collective memory
  2. Nature of societal learning: the collective user.
  3. Limits to societal learning
  4. a. Quantitative limit
    b. Limit to connectedness
    c. Limit to collective comprehension span
    d. Limit to depth of collective comprehension
    e. Pre-logical limitations
    f. Collective attention span limit
    g. Collective memory limit
  5. Future approaches to collective memory

F. Relevance of international documentation system to innovative learning

G. Review of issues raised in panel papers

  1. Continuing problems
  2. User problems and innovative learning


H. Implications and recommendations
1 . Scope

1.1 Active attitude 1.2 Producer-user participation network 1.3 Active memory 1.4 Subject lacunae

2. Challenging producers and users

2.1 User questions 2.2 Producer problems 2.3 Reconfiguration of category schemes

3.Unconventional information tools

3.1 Question collections 3.2 Resolution collections 3.3 Proposal collections 3.4 Problem collections 3.5 Key document check-lists 3.6 Subject field glossaries

4. Integration and comprehension

4.1 Mapping techniques 4.2 Interdisciplinarity 4.3 Imagery 4.4 Analogy, metaphor, and parable 4.5 Structured images and symbols

5. Users and usage

5.1 Usage 5.2 Users 5.3 Psycho-cultural

6. Core contents

7. Telecommunications

I. Conclusion

Annex 1: Collective Memory Personified: an analogy
Annex 2: Pointers to the Pathology of Collective Memory 

A. Introduction

Given the current period of budgetary crisis in the international organization community and elsewhere, it may well be asked whether consideration of "the utilization of international documentation" at this time can lead to significant conclusions. The report of the 1972 Symposium indicates a range of user problems which remain valid (l). Budgets have however been contracted rather then expanded since then. Furthermore the hopes for major inter-agency information exchanges, particularly at the computer level, have been largely abandoned or focused onnarrowly specialized domains. Those who earlier expressed concern are now resigned to the fragmentation of international documentation. Relations between potential collaborators in any such exchanges have been eroded by priority attention to basic programme concerns within each agency. In many cases where there has been a real cross-system need this has been met by external services possibly established by a commercial enterprise at the national level. Given this level of activity, the recommendations of the 1972 Symposium still stand as a minimal adequate guideline.

On the other hand the period since 1972 has witnessed the advent of the pocket computer which has changed peoples perception of the credibility of the "computer revolution". There have been many studies of the "information society" now and to come. Computer terminals are creeping into offices and the "paper-free office" is amounced for the immediate future. In homes such devices are used for education and amusement (attached to television). International and national agencies are now experimenting with such devices - each in their own way in support of their own system. The pressure to do so is great because of the rapid spread of international satellite-linked data networks and the multitude of data bases now available via them.

The boundless optimism of those associated with the information society revolution is far from being matched by those concerned with the world problematique. Crisis has been heaped on crisis and international agencies are increasingly perceived as helpless observers of these worsening conditions. Loss of confidence in them, as reflected in their budgets, is part of the general loss of confidence in established institutions.

In this context it would seem to be shortsighted, if not simply foolish, to attempt any conventional inward-looking evaluation of the problems of "utilization of international documentation". The dramatic times in which we live would seem to call for a new look at the context within which the objectives of "international documentation" are defined and perceived by the user, whether actual or potential. Not to do so would simply beg the well-known management quip: "Having lost sight of their objectives, they redoubled their efforts".

The danger in the emerging information society is that many traditional library dreams of total computerization and in-depth cataloguing may too easily become a reality. The question is not whether this is worthwhile, especially to the user. In this transition period a major concern should be with whether such innovations are assessed within a broad enough framework in the light of needs during social crisis and upheaval. The latter concern is of course a special responsibility of international documentation services. Are the right questions being asked - are there better questions to ask? It is the search for such a framework, to stimulate better questions about utilization, which is the prime thrust of this report.

stimulate better questions about utilization, which is the prime thrust of this report.

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